LAFAYETTE — South Louisiana Community College is due about $1.5 million from current or former students with past-due accounts from the fall 2012 to spring 2014 semesters, based on a recent legislative audit.
Auditors found that the college does not have adequate follow-up procedures for collecting past-due accounts. The college did not send second or third collection letters to students and also didn’t forward the delinquent student account information to the Attorney General’s Office for collection, auditors wrote in their review for the 2013-14 fiscal year.
Based on the finding, the college took immediate action, including making personnel changes within the student accounts office, SLCC Chancellor Natalie Harder wrote in a letter to the legislative auditor.
“At this time, we are fully compliant with internal procedures, and the LCTCS (Louisiana Community and Technical College System) policy, and will continue to ensure future compliance,” Harder wrote.
Auditors also reported that for the seventh consecutive audit, the college failed to have adequate controls in place for the timely return of federal Pell Grant funds from students who have zero grade-point averages due to failing grades or late-semester withdrawals from a class, in this case $1,632.
In her response, Harder wrote that while the college identified two students whose funds were not returned during the required 45-day period, officials “do not agree that this displays a lack of sufficient controls.”
“To ensure future compliance with the audit committee’s interpretation of the zero gpa regulations, the college has instituted an enhanced grade reporting, effective with the fall 2014 semester,” Harder wrote.
The audit also cited errors in tracking students’ course withdrawals to determine tuition refund eligibility. Harder wrote the college has made adjustments to its coding process.